Enrol students in a course

Enrolments link a learner to a course for a defined time window. Without an enrolment, a student cannot submit assignments, sit assessments, mark attendance or be issued a certificate.

Goal

By the end you will have one or more enrolments on the course, each tied to a learner profile, with status Active and a valid date range.

Prerequisites

• The course exists (see Create a course) and is in status Open.
• The learners exist as Learner Profiles in Learniq. If they do not, an admin (or a teacher with the Coordinator role) creates them under Learners → Add Item, or imports them with the SIS exchange job.
• For bulk enrolment from a cohort: the cohort exists and has members. See Define your school structure.

Steps

1. Open Learniq and click Enrolments in the left navigation.

   

2. Click Add Item to enrol one learner at a time. Pick the Course, pick the Learner, set the Start and (optionally) End date and leave Status on Active.

   

3. For a whole class at once, open the course detail page and switch to the Enrolments tab. The toolbar shows Bulk enrol, click it to pick a cohort or paste a CSV of learner identifiers.

   

4. Review the preview. Learniq shows one row per learner the bulk operation will create or update, with a status badge (new, already enrolled, unknown learner). Untick rows you want to skip.

   

5. Click Confirm. The dialog closes; the Enrolments tab fills with the new rows, each with the learner name, status and date window.

   

Verification

The enrolments are good when: the course's Enrolments tab shows the learners with status Active, and those learners can see the course in their own learner-home view.

Common issues

Symptom	Fix
Bulk enrol says unknown learner for every row	The CSV does not match a stable learner identifier, use the Learner ID column from the Learners list, not the display name.
The same learner appears enrolled twice	Two enrolments with overlapping date windows are allowed (one per cohort, for example). Close the older one by setting an end date if that was not intentional.
"Course is not open for enrolment"	The course is in Draft or Closed status, set it back to Open on the course detail page.

Let learners sign up themselves

Learners can also sign up from the Course catalogue under My learning.

1. Open a published course or programme, edit it and set Sign-up by learners to Open (the learner is in at once) or On request (a teacher, HR officer, team lead or the learner's manager approves). Every course starts Closed.
2. The course now shows in the catalogue, with search and filters on level, language, subject and provider. Signing up for a programme enrols the learner in each of its courses.
3. Requests for a course On request wait under Sign-up requests. Open one and choose Approve, or Decline with a reason the learner sees. The learner gets a notification either way.
4. A learner can withdraw their own sign-up while they have made no progress. An enrolment you made yourself cannot be withdrawn by the learner.

Prerequisites still apply: a learner who has not finished a required course is told which one. Courses an outside provider brings in arrive as drafts; find them with Imported, not yet published on the course list and publish the ones your school offers.

Work groups that learners join themselves

For project work you can split a class into work groups that learners join themselves.

1. Open the class and go to Work groups. Add a group for each team: the same Set for groups made together (for example Project campagne periode 2), a Name, a Maximum members and Sign-up open until. Leave the date empty to place learners yourself.
2. Learners open My work groups in learniq, or the portal, and see each group with its free places. They join a group with a free place, move to another group of the same set, or leave, until the date. A full group takes nobody more.
3. You can move a learner at any time by editing the group's members, and close sign-up early with Close.
4. On a group assignment, set Work group set to the set. When one member hands in, the hand-in names the whole group.

Reference

• Track learner progress, what the learner sees once they are enrolled.
• Define your school structure, cohorts make bulk enrolment one click.