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Set up your school structure

Programmes group courses into a degree, a track or a year. Cohorts group learners into classes that move through courses together. Both are optional, but every Learniq feature that does bulk anything (enrol a class, take cohort attendance, issue programme certificates) leans on them.

Goal​

By the end you will have at least one programme and one cohort in Learniq, with members and a course attached, ready for teachers to use in Create a course and Enrol students.

Prerequisites​

  • You completed Open Learniq for the first time and confirmed the OpenRegister back end is wired up.
  • Your account is in the admin group or has the Learniq Coordinator role.
  • The learners you want to put into a cohort exist as Learner Profiles in Learniq (run the SIS import or add them under Learners → Add Item).

Steps​

  1. Click Curriculum → Programmes in the left navigation. The Programmes list opens. On a fresh install it is empty.

    Programmes list

  2. Click Add Item. Fill in Name (for example MBO Software Developer Year 1), Code, Description and pick a Start and End academic year. Click Save.

    Add programme dialog

  3. From the Curriculum section, click Cohorts (or use the dashboard Cohorts tile). Click Add Item and fill in Name (for example 2026-A), pick the Programme you just created, set a Start date and click Save.

    Add cohort dialog

  4. Open the cohort row and switch to the Members tab. Click Add Item and pick learners one by one, or click Bulk add and paste a CSV of learner identifiers.

    Cohort members tab

  5. Switch to the Timetable tab on the cohort to schedule the recurring sessions teachers will mark attendance against. Learniq writes one session per recurrence into the cohort's Sessions list.

    Cohort timetable

Record staff functions​

Open People > Staff and pick the functions each person holds, such as Exam secretary, Career counsellor or Confidential counsellor. A function tells colleagues who does what. It gives no access. What someone can open depends on their groups, which the Nextcloud admin sets.

Verification​

The structure is in place when: the Programmes list has at least one row, the Cohorts list has at least one cohort linked to that programme, and the cohort detail page shows members and a timetable.

Common issues​

SymptomFix
The Programme dropdown on the cohort dialog is emptyThe cohort was opened before the programme was saved, close the dialog, reload, try again.
Bulk-adding learners says "unknown learner"The identifier column does not match, use the Learner ID shown on the Learners list, not the display name.
The dashboard Cohorts tile shows zero after you saved a cohortThe dashboard caches the count, reload, or wait a minute.

Reference​